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Company Outing and Team Building Guidelines

A company outing has many purposes: thanking employees for their hard work, establishing friendships outside office walls, marking an important company milestone, team building and motivating employee

 

Company Outing and Team Building

 

anilao_diving_resort_company_outing_team_buildingA company outing has many purposes: thanking employees for their hard work, establishing friendships outside office walls, marking an important company milestone, team building and motivating employees.  Whether it is the atmosphere, getting to know your fellow associates, or the complimentary food and drink, company outing prove to be a pick-me-up for many employees and money well spent by the smart business organization looking to improve productivity.

A company outing at Eagle Point Beach Resort and Hotel in Batangas can accomplish all that and more.

Planning a company outing should not be like planning a business meeting.  Without excitement and enthusiasm in the planning process, your outing will be a bust. It is important to ensure that your outing will be enjoyable to all. 

In today's business economy, company outings take on many different shapes and sizes.   In order to achieve what you want for your outing, it is important to pick the right type of outing. Eagle Point Resort offers companies a range of options and brings a professional event team to support your outing.

  • Traditional Outings - Conventional events which are intended to be enjoyed by employees of all ages and abilities. They give associates a chance to interact outside of work in a relaxed environment.  An afternoon and evening at the Resort where your people can enjoy a nice late afternoon/early evening meal, have the opportunity to take a guided tour through our beach resort.

 

  • Friendly Competition – Outings with friendly competition include activities for groups and individuals to reach goals and encourage teamwork.  Some examples include sack race, tag of wars, captured the flag, raft making and other fun and friendly games and competitions to be shared among your group of employees and guests.

 

  • Competitive advantages - give a company an edge over its rivals and an ability to generate greater value for the firm and its shareholders. The more sustainable the competitive advantage, the more difficult it is for competitors to neutralize the advantage.

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Eagle Point Beach Resort and Hotel  will make sure your company outing is correctly planned and executed. The end result being your company's morale is going to increase.  Gathering outside of the office walls will develop friendships and add to the strength of the company.  Activities involving families communicate to employees that you not only value them as a worker, but also as a family member. Ensure that your company outing is one that can be enjoyed by all and bring them to paradise.

Regardless of the kind of company outing you choose, the goals are still the same: boost morale, support office camaraderie, and encourage teamwork.  Springport Motor Speedway wants to join you in creating just that event. Bringing the values from a company outing back to the office will improve workplace environment, create friendships, and build teamwork, generating a positive atmosphere for your business.

For your knowledge and benefit, we have listed all the steps to planning the perfect company outing, without having to rush, worry you are forgetting aspects and to guarantee that your guests are willing and able to attend.

1. Determine your budget Make sure that all aspects of your event are budgeted (i.e., food, beverages, décor, location fees, staff, equipment, entertainment, rentals, anilao_diving_resort_company_outing_team_buildingmarketing, raffles, swag and gratuity). The key to the budget is to be reasonable. Determine what it is that your event should accomplish and seek the ways of doing this. Very often, companies are not realistic with their budgets and they are often too low or even much too high. Remember to keep in mind how many guests you are inviting when determining your budget.

2. Determine your perfect picnic date Make sure to choose a date where the weather won’t be too hot or too cold, is not a holiday or even on a holiday weekend and most important, a date that does not interfere with your CEO or President’s schedule.

3. Choose your location The more time you allow for this, the better chance you will have to score your first choice location. I would recommend finding a location 6 months to a year prior to your chosen company outing. Also, make sure when you are determining your location that you seek a company outing location that has all the amenities that you are interested in.

4. Secure permits Lock down and reserve the location that you choose to have your event at. Without a permit or reservation, you risk the chance of losing the date and location to another interested party. This happens more than you would think.

5. Hire an Event and Picnic Planning Company You can be able to actually enjoy the event you are planning this year just by hiring a picnic planning company to do all the work. Many have in-house catering companies and private event locations, and some even fully-staff their events. This is their bread and butter, so let a picnic planning company do the work for you. Before you book with a planning company, make sure that you have received quotes to ensure that they are able to stay within your budget. Try our Sepoc Beach Center perfect for company outing venue

6. Send out a "Save the Date" Make sure to send out some sort of save the date to your guests, so that they can mark their calendars and also to get the buzz around the office started. The more that your guests are excited about the event, the more likely that they will attend.

7. Pick a Theme Decide whether or not you want to theme your event so that your menu, décor and entertainment all strengthen that theme. Your picnic theme doesn’t have to be outrageous either. Don’t forget that traditional company outing is also a great theme!

8. Choose your menu, beverages and concession items Determine what items you would like to include in your menu and make sure that those items fit within your budget. Keep in mind that some of your guests may have specific dietary needs (i.e, vegetarian, vegan, allergies, etc.) and have items that they can enjoy as well. Decide whether you want to host beer and wine, or just soft drinks, as well. This could definitely have an effect on your budget. When it comes to concessions, decide if it would be beneficial to add them to your event.

9. Choose your entertainment and equipment Take into account the age ranges of your guests and the type of entertainment they would be interested in participating in. If your guests are young adults with young children, you may want to have inflatables for adults as well as toddlers. Many times, the teenagers are often forgotten when planning a company outing. Book vendors, entertainment and equipment that all ages will be interested in. Having areas for specific age ranges can always be very useful and safe. Decide whether you want stage shows, artists, clowns, etc. Make sure that you know what activities and entertainment your picnic location may offer, as well, so that you are taking advantage of the space you are in.

10. Put together a timeline of activities This is often something that your event company will put together for you, so take the time to look over it to make sure that your event is going to happen the way you envision it happening. If you do not choose to book an event company to produce your picnic, this would be the correct time to put together the order of how you want activities to occur on the day of your event. Make sure to include the times for any stage shows, picnic races, buffet, beverages, desserts, concessions, entertainment, inflatable, raffles, band performances, etc. Keep set-up and tear-down times internal, so that you can encourage guests to attend your picnic with your timeline of activities.

11. Guest List Determine who you will be inviting to your picnic. Keep in mind that you have a budget and inviting extended families and friends may put you over your budget. Also, decide if you will be charging your guests to attend or if it will be free of charge. Remember the capacity that your event venue holds, as well and whether security will be required based on group size.

12. Market your picnic and send out your event invitations and fliers It is best to send your event fliers out 2-3 months prior to your event date. Include the activities, entertainment, menu items, event rules and reminders, and all activity times on your fliers and invitations. Because company outings are outdoors, guests tend to think that they can bring their dogs to events, but more often than not animals are not allowed at public or private parks. Make sure to check with your event venue on what they allow guests to bring to an event and indicate this on your event fliers. Include driving directions and a map of your event venue with the event fliers, but make sure that the driving directions are correct. Your event flier should also have any rsvp contact information and an rsvp date. You will have to give a final guest count to your catering and event company before the event.

13. Assign roles Remember that you cannot do it all for your event. Distribute jobs and tasks to fellow picnic committee members and employees, whether they are prior to the event, during or even after the event.

14. Confirm Guest Count Confirm the count 1 month prior to your event. Most catering and event companies will need to know this count 2 weeks prior to your event, but give yourself ample time to prepare for that guest count.

15. On the day of your event Keep copies of all contracts, permits and insurance with you on the day of the event. Make sure that you have first aid at your event as well. Let your event company handle the rest. Just because you are in charge doesn’t mean you can’t enjoy the event with your friends and family.

 Some contents came from Wikihow

 

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